Can you use your personal vehicle for the needs of an association?

Verified 01 April 2022 - Directorate for Legal and Administrative Information (Prime Minister)

Evolution of travel costs by car or 2 wheels

Published on 17 August 2022

Following the publication of the law no. 2022-1157 of 16 august 2022 amending finance for 2022, the cost of traveling by motor vehicle, moped, scooter or motorcycle owned by the taxpayer is changing.

The scales are being changed.

Yes, the volunteers and employees of an association may use their car or another vehicle for the purposes of the association activity. They and the association must ensure that take out the necessary insurance to cover damage in the event of an accident. Volunteers and employees of an association may receive compensation for their expenses.

The directors of the association and the volunteers who use their personal vehicle, for the purposes of the association activity, agree on the conditions of use of the vehicle. In particular:

  • The driver must have a valid driving license
  • The vehicle must be insured
  • The roadworthiness test must have been carried out (if the vehicle is subject to it)

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Insurance for volunteers and employees

Insurance taken out by an individual for non-professional use of his vehicle generally guarantees a occasional use as part of an associative activity.

However, it is advisable to check this coverage with your insurer, especially as regards damage to equipment carried.

FYI  

theft from inside a vehicle is not covered by personal motor insurance contracts.

The individual who regularly uses his personal vehicle for the needs of the association duty make the declaration to his insurer.

Insurance of the association

When an association uses the personal vehicles of its volunteers and employees, it can subscribe to an extension of its civil liability guarantee (auto-mission insurance).

The signing of this contract requires the establishment of the list of vehicles used and the keep proof of reimbursement of mileage expenses correspondents.

Self-assignment insurance complements or corrects the absence of guarantees on the volunteer's or employee's car insurance policy in the event of an accident and damage to property or persons.

In addition to civil liability insurance, the association can also subscribe to optional guarantees for vehicles (theft, ice breakage, ...) and for drivers.

If the association plans to organize the transport of minors with the personal vehicles of volunteers or employees, it must check that their insurance contract provides for this use.

The costs incurred by volunteers and employees for the purposes of associative activity may be refunded by the association.

The employee is reimbursed on the basis of of kilometric allowances.

Volunteers may be reimbursed on the basis of actual costs incurred if he can provide all the supporting documents correspondents. Alternatively, he may be compensated on the basis of mileage allowances:

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Motor vehicles

€0.324 per kilometer traveled

Mopeds, scooters, motorcycles

€0.126 per kilometer traveled

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