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Access to private accommodation: rental file of the future tenant

Verified 05 août 2020 - Directorate for Legal and Administrative Information (Prime Minister)

Before signing the lease, the landlord (or real estate agent) may require certain documents from the prospective tenant, and from the person who is surety for the tenant. Most of these documents relate to the identity or level of resources of individuals.

Tenant Documents

The owner has the right to require 1 valid identity document the following documents:

  • French or foreign identity card (with photo)
  • French or foreign passport (with photo)
  • French or foreign driver's license (with photo)
  • Temporary residence card
  • Resident Card
  • National card of a Member State of theEU or EEA

A copy of the original document may be provided. However, the owner has the right to require the presentation of the original. The document must be written or translated into French.

  Please note : there is a "Easy File" service where you can file documents that may be legally required by the owner (lessor). This service helps the owner to verify that the file is complete and that the supporting documents are consistent. He shall inform him of the points of vigilance detected for each file filed.

"EasyFolder" for the future tenant: report the quality of its file to the future owner (lessor)

Prime Minister

"EasyFolder" for the owner (lessor): evaluate potential tenant files

Prime Minister

The owner has the right to demand 1 proof only the following documents:

  • 3 last rent receipts or, failing that, a certificate from the previous owner (or his agent) indicating that the tenant is up to date with his rents and charges
  • Certificate on the honor of the host indicating that the candidate for the rental resides at his home
  • Certificate of residence
  • Last notice of property tax or, if necessary, title to principal residence

A copy of the original document may be provided. However, the owner has the right to require the presentation of the original. The document must be written or translated into French.

  Please note : there is a "Easy File" service where you can file documents that may be legally required by the owner (lessor). This service helps the owner to verify that the file is complete and that the supporting documents are consistent. He shall inform him of the points of vigilance detected for each file filed.

"EasyFolder" for the future tenant: report the quality of its file to the future owner (lessor)

Prime Minister

"EasyFolder" for the owner (lessor): evaluate potential tenant files

Prime Minister

The owner has the right to demand 1 or more supporting documents the following documents:

  • Employment or probationary contract or, if necessary, certification from the employer specifying the employment and the remuneration proposed, the date of entry into service envisaged and, if necessary, the duration of the trial period
  • Student card or certificate for the current year
  • Copy of professional card (professional)
  • Copy of the identification certificate of theInsee with identification numbers (self-employed)
  • Original D1 extract from the register of trades of less than 3 months (craftsman)
  • Extract K or K bis from the register of trade and companies under 3 months of age (commercial undertakings)
  • Any recent evidence of professional activity (other cases)

A copy of the original document may be provided. However, the owner has the right to require the presentation of the original. The document must be written or translated into French.

  Please note : there is a "Easy File" service where you can file documents that may be legally required by the owner (lessor). This service helps the owner to verify that the file is complete and that the supporting documents are consistent. He shall inform him of the points of vigilance detected for each file filed.

"EasyFolder" for the future tenant: report the quality of its file to the future owner (lessor)

Prime Minister

"EasyFolder" for the owner (lessor): evaluate potential tenant files

Prime Minister

The owner has the right to require 1 or more documents the following documents:

  • Last 3 pay slips
  • Proof of payment of probationary allowances
  • 2 last accounting balance sheets or, if necessary, attestation of the resources for the current financial year issued by an accountant (non-employees)
  • Proof of payment of allowances, pensions, pensions, social and family benefits and allowances received during the last 3 months or proof of entitlement established by the paying agency
  • Title of ownership of real estate or last notice of property tax
  • Scholarship award notice (student)
  • Justification of land income, life annuities or income from securities and movable assets
  • Simulation certificate for housing aids established by the Caf or MSA or by the tenant
  • Last or second-to-last tax or non-tax notice

A copy of the original document may be provided. However, the owner has the right to require the presentation of the original. The document must be written or translated into French.

  Please note : there is a "Easy File" service where you can file documents that may be legally required by the owner (lessor). This service helps the owner to verify that the file is complete and that the supporting documents are consistent. He shall inform him of the points of vigilance detected for each file filed.

"EasyFolder" for the future tenant: report the quality of its file to the future owner (lessor)

Prime Minister

"EasyFolder" for the owner (lessor): evaluate potential tenant files

Prime Minister

Prior to the establishment of the lease, the owner shall not require the cosignature of a ascending or descendant..

Bail documents

Physical Person

The owner has the right to require 1 valid identity document the following documents:

  • French or foreign identity card (with photo)
  • French or foreign passport (with photo)
  • French or foreign driver's license (with photo)

A copy of the original document may be provided. However, the owner has the right to require the presentation of the original. The document must be written or translated into French.

Legal person

The owner has the right to demand the following 2 documents ::

  • Original extract K bis of less than 3 months of the company or the articles or other documents proving the legal existence of the person, showing the name of the person in charge and the address of the organization as well as proof that a declaration has been made to an administration, court or professional body
  • Proof of identity of the representative of the legal person appearing on extract K bis or the statutes

It is possible to provide a copy of the original document, but the owner may request the original.

The owner has the right to demand 1 proof only the following documents:

  • Last rent receipt
  • Water, gas or electricity bill less than 3 months
  • Certificate of housing insurance under 3 months
  • Last notice of property tax or, if necessary, title to principal residence

A copy of the original document may be provided. However, the owner has the right to require the presentation of the original. The document must be written or translated into French.

The owner has the right to demand 1 or more supporting documents the following documents:

  • Employment or probationary contract or, if necessary, certification from the employer specifying the employment and the remuneration proposed, the date of entry into service envisaged and, if necessary, the duration of the trial period
  • Copy of professional card (professional)
  • Copy of the identification certificate of theInsee with identification numbers (self-employed)
  • Original D1 extract from the register of trades of less than 3 months (craftsman)
  • Extract K or K bis from the register of trade and companies under 3 months of age (commercial undertakings)
  • Any recent evidence of professional activity (other cases)

A copy of the original document may be provided. However, the owner has the right to require the presentation of the original. The document must be written or translated into French.

The owner has the right to require 1 or more documents the following documents:

  • Last 3 pay slips
  • 2 latest balance sheets or, if necessary, certificate of the resources for the current financial year issued by an accountant (non-employees)
  • Proof of payment of allowances, pensions, pensions, social and family benefits and allowances received during the last 3 months or proof of entitlement established by the paying agency
  • Title of ownership of real estate or last notice of property tax
  • Justification of land income, life annuities or income from securities and movable assets
  • Last tax or non-tax notice

A copy of the original document may be provided. However, the owner has the right to require the presentation of the original. The document must be written or translated into French.