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What is the use of condominium registration?

Verified 27 October 2020 - Directorate for Legal and Administrative Information (Prime Minister)

Condominiums are required to register in a national register of condominiums. This register allows the trustee to draw up the summary sheet of the condominium each year. More generally, it makes it possible to facilitate knowledge of the condition of condominiums in France. The information mentioned must be updated annually and at specific events. Failure to register or update the data shall result in penalties.

Condominiums have the obligation to be registered in a national register of registration to facilitate knowledge of the condition of condominiums in France.

The National Housing Agency (Anah) manages this registry.

The information in this register allows, in particular, professionals and individuals to access statistics and a condominium directory.

The registry also allows condominium trustee establish the condominium summary sheet..

The registration requirement applies to all or part of an immovable intended for use in a dwelling.

General case

The registration of the condominium in the register is made by the condominium trustee.

Special cases

Creating Condominium

It is the notary who registers the condominium in the register.

Co-ownership without trustee

It's ad hoc administrator who registers the co-ownership in the register.

Condominium in difficulty (e.g. in case of unpaid expenses)

It's the ad hoc representative which registers the condominium in the register.

The person who completes the process is designated as the teletypewriter..

The telemarketer must create an account on the National Register of Condominium Registration website.

Create an account to register a condominium

Certain information must be entered in the register in connection with the initial registration of the existing condominium or the condominium or sale of condominium lot(s)..

Initial registration of an existing co-ownership

When registering, the telemarketer must provide the following information:

  • Co-owner union identification data (name, address, date of creation of the syndicate of co-owners, number and type of co-ownership lots, name of the trustee...)
  • Financial data (accounting year, amount of estimates, provisions for work, union debts to suppliers and unpaid ...)
  • Rack Data (number of buildings with their energy label if available, number of elevators, period of construction nature of heating of the building...)
  • Information on possible difficulties within the condominium (appointment of an ad hoc representative or provisional administrator, existence of safeguard measures...)
Initial registration of a condominium

When registering, the notary must indicate co-owner union identification data on the register (name, address, date of creation of the syndicate of co-owners...).

If he is aware of it, he must also mention the following data:

  • Financial data (accounting year, amount of estimates, provisions for work, union debts to suppliers and unpaid ...)
  • Rack Data (number of buildings with their energy label if available, number of elevators, period of construction nature of heating of the building...)

These steps must be completed at the same time as the formalities for the publication of the condominium settlement and the descriptive division status identifying each condominium lot.

Sale of condominium lot(s)

The notary makes the registration on the register at the time of the sale of lot(s) of condominium.

Annual update

Each year, the trustee or the administrator or the ad hoc representative must update the information in the register.

The update of the financial data must be made within 2 months of the holding of the general meeting at which the accounts for the financial year ended were approved.

If the content of other information changes, it shall be updated at the same time as the financial data, i.e. within 2 months of the holding of the meeting.

Updating for special events

Events leading to the disappearance of the co-owner union must also be updated by the trustee or the ad hoc administrator or agent.

Example :

Division of a building resulting in the creation of a secondary union..

In the absence of registration of the condominium, the Anah or a person with an interest in acting (a co-owner, for example) may demand the trustee to register the condominium.

If the trustee does not register the condominium within 1 month of the formal notice, the Anah may apply a penalty from €20 per condominium lot and per week of delay.

FYI  

the lack of registration or updating of the reported data prevents the syndicate of co-owners from benefiting from certain subsidies (Anah, zero-interest eco-loan).