Charges payable by the tenant (leasehold charges or recoverable charges)

Elevators and lifts

Certain expenses related to the operation of the elevator remain at the expense of the tenant, in particular the following:

• Electrical
• Operation of the aircraft (periodic inspection, cleaning, semi-annual examination of wires, maintenance company record of technical inspections, incidents)
• Supply of products or small maintenance equipment (rags, greases and oils needed, cabin lighting lamps)
• Minor repairs to the cab (change of dispatch buttons, door hinges), bearings (mechanical, electrical or pneumatic door closures) and fuses.

Cold water, hot water and district heating

Certain expenses related to water and heating remain the responsibility of the tenant, including the following:

• Cold and hot water for all occupants
• Water required for routine maintenance of common areas, including the treatment plant
• Water required for routine maintenance of outdoor spaces
• Products necessary for the operation, maintenance and treatment of water
• Supply of energy whatever its nature
• Operation of general and individual meters and maintenance of smoke purifiers
• Repair of leaks on joints.

Individual installations

With regard to individual installations, the expenditure remaining to be borne by the tenant relates in particular to the following:

• Heating and hot water production
• Water distribution in private areas (control of connections, flow rate and temperature adjustment, troubleshooting, replacement of bell seals of flushing).

Internal common areas

Expenses related to the common parts of the building and remaining at the expense of the tenant include:

• Electrical
• Provision of cleaning products (brooms and bags for waste disposal) and disinsectization and disinfection products
• Maintenance of timer, carpets, garbage empties
• Repair of cleaners such as vacuum cleaners
• Maintenance personnel costs.

Outdoor spaces

For outdoor spaces, certain expenses are borne by the tenant, including operating and maintenance expenses for the following:

• Taxiways
• Parking areas
• Approaches to green spaces
• Playground equipment for children.

Taxes and fees

The expenses remaining to be borne by the tenant include:

• Tax or charge for the removal of household waste
• Scanning fee
• Fee sanitization.

Real Estate Clerk, Warden or Concierge

Under certain conditions, the salary of the building employee, or caretaker, or janitor, is part of the expenses payable by the tenant (leasehold or recoverable expenses).

The expenses are paid by provisions (regular advances of the same amount), with an annual adjustment.

The amount of rental charges recovered by the owner (or the real estate agency) must be justified.

Provisions and supporting documents

The owner (or the real estate agency) fixes the amount of the provisions for monthly expenses, based on the forecast budget and the previous results agreed during the previous regularization of expenses.

Annual regularization and supporting documents

Loads must be adjusted at least once a year comparing:

• The total of the provisions already requested by the owner (or the real estate agency)
• And the actual expenses incurred by the owner (or real estate agency) during the year.

If the provisions are higher than actual spending, the landlord (or real estate agency) must repay the overpayment.

If the provisions are less than actual spending, the owner (or real estate agency) requests a supplement.

One month before the annual regularization, the owner (or real estate agency) must provide the following information:

• The count of rental charges by nature of charges (electricity, hot water, cold water, elevator...)
• How loads are distributed between the housings. And, if necessary, an information note on how to calculate heating and collective hot water loads.

At the request of the tenant, the landlord (or the real estate agency) must send him the summary of the charges of the accommodation, by mail or by post.

During the 6 months following the sending of the statement, the owner (or the real estate agency) must keep at the disposal of the tenant all the supporting documents.

Late regularization

The owner (or real estate agency) can claim during 3 years any outstanding charges or rents due to him. For example, a rent or expense debt from March 2025 can be claimed until March 2028.

Late regularization of charges is possible regardless of the cause:

• Forgotten
• Ignorance
• Neglect.

But the protection litigation judge may refuse a late reminder of charges if it considers that this reminder is unfair, brutal and consequential on the fault of the owner (or his representative) in the execution of the lease. For example, when the tenant has requested regularization of charges and the landlord has not replied.

Where the adjustment of charges has not been made before the end of calendar year depending on the year in which they become due, the tenant may require a 12-month payment.

To do this, he must send a letter to the owner (or real estate agency) by registered mail with acknowledgement of receipt. He can use the following letter template:

Letter to request a delay in paying a significant lease reminder

The owner (or real estate agency) can claim during 3 years any outstanding charges or rents due to him. For example, a rent or expense debt from March 2025 can be claimed until March 2028.